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Office Admin
Full time

mindit.io is a Romania-based company that has become the meeting point for great attitudes and technical expertise. Here, we have created a sustainable intrapreneurial environment where people can grow both personally and professionally.

We are a flat organization that values flexibility, transparency, and feedback on the spot. In our portfolio of partners, you can find multiple industries, such as health, banking, travel retail, payments, pharma, fintech, and plant-based food. We offer various enterprise software development services, but we can also provide support, quality assurance, integration, and BI solutions.

We are continuously growing and bringing new opportunities for our people, to offer them a chance to develop in a direction of their choosing. We know that every one of our actions is a step towards the mindit vision, and we value constant input, to keep us on the right track.

For this role:

We are looking for a person who graduated from law school or has experience with managing acquisitions contracts or clients. Also, it is necessary that the person who will come in this role, to manage the legal part as well.

What you'll do:

- Part of Business support functions team, facilitating internal projects related to the holacracy culture and other strategic projects

- Reviewing international and local contracts

- Helping with maintaining the GDPR law

- Remote office admin and HR coordinator for our Switzerland office

- Conduct various international and local research for legal requirements, tax requirements and employment practices

- Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, and presentations

- Coordinating and managing appointments, meetings, and the office schedule

- Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking

- Maintaining general office files

- Purchasing office supplies, equipment, and furniture

- Overseeing the maintenance of office facilities, and equipment

- Handling the distribution of equipment for the employees

- Calculating expenses for possible/future work travels

What you bring (experience & qualifications):

- Excellent oral and written communication skill

- Ability to present our company

- Effective time-management abilities

- Ability to quickly make the best decisions based on current events

- Fluent English

- German language knowledge is a plus

What we offer:

- Percentage Bonus per hire that grows with the number of candidates brought

- Learning platforms: Pluralsight, Udemy, Master Minds, Lynda

- Internal Technical & Soft skills Training (including Training held by certified trainers)

- Medical Subscription, 7Card Subscription, Bookster Subscription

- mindit.io library - we cover the costs for all specialized books our colleagues want to read

- Wellbeing activities

- Flexible working hours and all the needed equipment to set up an office at home

- Fully remote work (you can come to the office anytime you want)

- Constant internal events (team building, thematical parties, hackathons, team celebrations, etc.)

- minditNomad - all mindit houses are available to book by mindit people to build a flexible context for all colleagues to work and have fun in great locations across the country (Bucharest, Comarnic, Cluj, Iasi, Sibiu)

- An organizational culture that values employee contribution and empowerment

- 2 extra days of vacation designated for wellbeing

- Free Therapy Sessions provided by mindit.io

Apply now

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